Project Execution Plan
PROJECT MANAGEMENT AND CONTROL
VVAE management believes that the key to success in accomplishing projects lies in efficient project management.
Setting up an effective project organization is primarily important for efficient and successful project management under full responsibility of the Project Manager or Project Director. Please see typical Project Table of Organization.
The Project Manager or Project Director, assisted by a control group, provides overall management control of the administration, engineering, procurement and construction groups. Each of these groups has its own management system which provides detailed level of management control over the work assigned by the Project Manager or Director. Assignments for those in the position of Project Construction Manager and Administration & Finance hold unified responsibility covering both home office and field office activities. This concept is designed to ensure consistency in all phases of project control, engineering, procurement and construction.
Coordination between Home Office and Field Office necessitates that the physical location of the Project Manager or Director and his staff be flexible. The Project Manager and his staff are initially stationed at VVAE's Home Office. From there, overall engineering, procurement and construction plans and policies are established and monitored. As work level increases, shifting of staff from the home office to the field office increases because of the requirement to implement various parts of the plans in critical areas. At the same time of field mobilization, the Project Manager is stationed at the site. When mobilization is accomplished, he then returns to the home office to direct logistical support for the field office, eventually returning to the site when the center if the activity shifts permanently to the site. In practice, each managerial position (or Project Engineer, depending upon the project size) who assume the duties of the Project Manager when the latter is away from the home office or at the site.
To facilitate control in terms of cost, schedule, engineering, procurement, construction progress and man-hours, VVAE maintains a control staff of project team. Normally under a Project Control Manager, the control staff reviews and forecasts the project schedule, engineering and procurement progress, material/equipment status, budget balance and construction progress. The controlled results are summarized by the Project Control Manager and reported monthly or bimonthly to the Project Manager or Director for reporting to the client.
ENGINEERING FOR THE PROJECT
VVAE management also believes that the most essential elements of success in engineering performances are:
- Full comprehension and recognition of the client's requirements; and,
- Well established plans and procedures which clearly define the scope of work, the division of responsibilities, and the steps of each activity in engineering.
PURCHASING ACTIVITIES
Procurement for the project will be carried out with emphasis on the following principles:
- Timely purchasing and on-time delivery of the required equipment, tools and materials to minimize idle time during the construction phase.
- Required quality or purchased materials to ensure conformance with the required technical specifications and steady and trouble-free operations.
To follow these principles, VVAE maintains an Approved Supplies List through survey and/or careful evaluation of the vendors' facilities and capabilities. To ensure quality of delivered items, VVAE has its own material inspectors to check that the items conform to the purchase order requirements.
Additionally, data and drawing schedules from the Clients are controlled through the technical document control system to ensure that the procurement/purchasing staff is always updated of additional requirements or any changes affecting construction work.
CONSTRUCTION
CONSTRUCTION SCHEME
VVAE's general policy is to plan project execution with maximum use of local resources. This policy is compatible with VVAE's responsibility to execute the project on time and within acceptable standards of quality and workmanship. Usually, a site survey is made to determine the optimum construction scheme as to quality, schedule and cost. Such survey covers the currents status of construction equipment, skilled and unskilled labor, staff personnel, transporters and other resources available in the area or vicinity.
The basic principles of VVAE's construction scheme are:
- Maximum use of in-house resources
- Quality and cost-conscious approach
- On-scheduled performance
- Safety
CONSTRUCTION PLANNING
Good planning of construction activities is the key to successful completion of construction projects within the specified time schedule. At an early stage, a planning/scheduling group is organized within the project team at the Home Office to ensure that construction planning proceeds parallel to, and in close coordination with engineering and procurement. The planning/scheduling group is composed of technical people who have extensive experience in similar projects.
After construction planning is essentially completed and field work has started, most of the engineers who are engaged in the planning, scheduling and engineering stage will be mobilized to the site for construction supervision. The planning/scheduling main objectives are:
- To establish construction methods and techniques
- To select construction equipment and tools
- To estimate and schedule manpower requirements
- To determine temporary facility requirements
- To determine mobilization and transportation plan
To attain these objectives, the planning/ scheduling group will design a system consistent with the requirements of the project specifications as to complexity and degree to which the entire work is to be executed.
A Master Construction Schedule is then made consisting of a Project Milestone, Manpower Schedule, Equipment Schedule, Cash Flow Chart and Projected Accomplishment Curve. The Master Construction Schedule is further detailed in the form of monthly or weekly schedules which enable the scheduling staff to closely monitor progress and identify possible constraints and critical paths. To further ensure that the assigned field supervisors or foremen have completely understood the overall project schedules daily schedules are required of them and these are periodically reviewed by the planning/scheduling group for conformance to the master schedule.
CONSTRUCTION CONTROL
The key control features of VVAE's system of construction control include:
- Integration of Home Office engineering and purchasing
- Field labor man-hour control system
- Detailed tracking of the completion status of construction work items
- Time-phased projection of man-hours by craft and physical progress
- Control direct and indirect man-hours
EQUIPMENT MAINTENANCE
To ensure that construction progress is not disrupted, a maintenance crew is posted on site to service power tools and equipment. Moreover, serviceable parts are always checked for their availability.
QUALITY ASSURANCE
VVAE believes that the quality of completed work should never be compromised at the expense of work schedules or lower cost. To ensure that a project is accomplished to the satisfaction of the client, a host of independent quality inspectors of various disciplines is fielded to assure that materials conform to project specifications, drawings and procurement documents, and that activities affecting quality are done in accordance with construction procedure and instructions.
PROJECT FINANCING
Projects are carefully selected to suit VVAE capabilities without sacrificing service quality as attested by having a reputable track record of forty three (43) years of continued and repeated service to major institutional clients.